Office management is always a demanding and challenging task. Whether you are an HR manager or a company owner, you constantly need to invest your time wisely in managing employee and time management. When employee management or employee management is done correctly, overall human resource development in the organization is achieved. Remote office management, or managing a remote office, is even more challenging! In this case, the owner of the organization needs to have a good understanding of the problems, solutions, and possibilities of remote office management. Just as important as the problems and solutions of remote office management, the internal integrity and consistency of the employees in the organization are also very important.
So today, let's discuss the issues, solutions, and possibilities regarding employee management and time management in remote office management. What subjects should an HR manager or owner consider to make office management easier? What digital tools can make employee management in a remote office more effective?
What's in today's blog:
What is remote office management or remote office administration?
The COVID-19 pandemic has confronted us with unprecedented challenges worldwide. In search of solutions, we have explored new paths, one of which is the concept of remote office or remote work. Even in the post-pandemic era, the popularity of remote or home offices remains intact. Let's first gain a clear understanding of what a remote office entails.
Remote office or remote work:
Remote office or remote work refers to the method of working where employees or workers perform their tasks without physical presence in the office of an organization. In this approach, employees are committed to working from any location according to the office hours of the organization. Being professionally engaged with an organization or performing tasks remotely is termed as remote office. Additionally, it is also referred to as home office or work-from-home.
Remote office management or remote office administration:
The process of working without the physical presence of employees at the office or workstations of an organization is termed as remote office management. This is facilitated by an HR manager or business owner who utilizes various digital tools and employs different skills to manage operations. Consequently, a company can hire employees from anywhere in the world!
While challenges exist in remote office management, innovation has led to solutions. Currently, entrepreneurs are exploring new opportunities in remote office management and remote office administration. Virtual office concepts are gaining popularity in Bangladesh as well. Now, let's explore the problems, solutions, and possibilities in remote office management.
Challenges in Employee Management in Remote Office Management
Since the COVID-19 pandemic, remote office management has become a crucial subject. Many companies are now allowing their employees to work remotely. However, there are several common problems in employee management in remote office management:
Impact on Communication Distance:
While technology has brought transformative changes in our communication, physical or face-to-face communication is always more effective. Sometimes, working remotely can make employee management challenging. One of the main reasons is the inability to maintain effective communication.
One major challenge in remote office management is that sometimes some employees may skip certain aspects due to the distance in communication and it affects the quality of work. If this happens frequently, it can be detrimental to the company.
Risks of Information Security:
One of the major challenges of remote office management is ensuring the security of sensitive information within the organization. Due to the nature of remote work, information, documents, and work files are exchanged through various channels. This poses significant security risks, as sharing files through incorrect or insecure channels can lead to substantial loss of critical company data, which can be a major cause of damage.
Technological Issues in Remote Employee Management:
Despite the promise that technology holds, it can also be a double-edged sword. For example, ensuring uninterrupted internet service is essential for remote employee management. If, for any reason, the internet goes down or is disrupted due to a disaster, the entire process of remote office management can fail.
Monitoring Employee Work Can be a Bit Difficult:
A big challenge in employee management is monitoring the quality and quantity of their work. When managing remote office management or remote office, you may face some complexity in monitoring employee productivity. In this regard, a little more awareness from the employer's side might be required.
Maintaining Employee Engagement in Work:
Keeping employees engaged in work can be somewhat challenging in remote office management. However, this problem is not difficult to overcome if employee management is done correctly.
Solutions to Employee Management Challenges in Remote Office Management:
In remote office management, just as there are problems, there are also solutions. Various steps can be taken to address these problems. Let's explore some common issues and their straightforward solutions.
Use HR software for employee management:
Use high-quality HR software for employee management that allows setting daily work goals according to their capabilities, providing regular updates on tasks, and more. Using such HR software ensures that managing employee tasks becomes much easier.
For Bangladeshi companies, one of the best HR software options is Hazira. On Hazira management of employees is very convenient and efficient.
Why Hazira?
- As a cloud-based HR management software, Hazira ensures that all data for both companies and their employees is securely stored, eliminating the risk of data loss.
- The Hazira app is available separately for Android and iOS versions for mobile devices, and a web version is available for web users. Additionally, the HR management software is available in both Bengali and English languages for ease of use.
- Hazira offers shift planning facilities for small, medium, or large businesses. Shift planning using the web application of Hazira is now very easy.
- Use Hazira to maintain accurate records of employees' daily office time and work hours. The 'In-Out Time Clock' feature in the Hazira app includes the convenience of sharing office notices and instructions alongside employees' attendance.
- From the leave management feature of Hazira, you can get one-stop service for the general leave, paid or unpaid leave, leave balance, leave application submission, and leave approval status of the organization's employees.
In addition, tools like Toggl Track, WorkVivo, Telemetry, etc., enable remote employee management by allowing tracking of their work hours and tasks.
Reducing Distance through Advanced Communication:
To overcome the biggest challenge in remote office management, it's essential to utilize advanced communication mediums and provide regular updates on everyone's tasks. Regular meetings, video conferences, and instant messaging should be used to maintain communication with remote employees.
Additionally, advanced virtual communication technologies like Slack, Microsoft Teams, Zoom, Google Meet, etc., should be employed for effective communication, video conferencing, and instant messaging, offering excellent options for remote or distributed workforce management.
Increasing Employee Engagement:
To enhance employee engagement, regular meetings should be conducted, specific goals should be set, achieving those goals should be encouraged, and supportive technology and facilities should be provided to keep them motivated. Moreover, apps like FocusMate and Forest can help maintain focus and attention during work.
Mitigating Information Security Risks:
For remote office management, strong passwords must be used for document storage, and data encryption should be implemented. Furthermore, providing training on information security to employees is essential to ensure the security of information.
Platforms like Dropbox, Google Drive, OneDrive, etc., provide encrypted data storage and access control.
Addressing Technological Issues in Remote Employee Management:
It's crucial to provide necessary technology and support to resolve technological issues for remote employees. Ensuring uninterrupted internet service for remote employee management is vital. Additionally, tools like TeamViewer and Jira Assist are excellent for providing remote technical support.
The potential of remote office management in employee administration.
The potential for remote office management in employee administration in Bangladeshi organizations is immense! Let's see how:
- Remote office management reduces costs in employee administration.
- It creates a better balance between work and personal life for employees.
- It can reduce employee dissatisfaction.
- It increases productivity.
- It reduces overhead costs for employers.
- It liberates us from unwanted office politics.
It is evident that the potential in employee administration through remote office management is substantial. This is because remote office management is now popular and proven worldwide. Moreover, in the context of Bangladesh, it holds even more promise. Given the excessive traffic congestion, the number of working hours lost due to traffic is immeasurable!
Why choose the Hazira app for your company?
Hazira is one of the most cost-effective employee management apps in the country. From a single app, you can access various support features for employee management, such as-
- Daily Attendance
- Employee Information Vault
- Work Shift Planning
- Report
- Payroll Management
- Digital Contract Signing
- Document Vault
- Custom Settings
- Free Customer Support
Why we are saying it is cost effective, lets see- Four Packages of Hazira & their prices -–
01. Basic Package -
Company Size- 0 to 20 Persons
- ৳1500/ Month
- ৳15,000/ Year
02. Standard Package-
Company Size- 21 to 50 Persons
- ৳3,000/Month
- ৳30,000/ Year
03. Premium Package-
Company Size- 50 to 99 Persons
- ৳4,500/ Month
- ৳45,000/ Year
04. Enterprise Package -
Company Size- 100+ Persons
- Based On Discussion
- Contact Us -
- Phone: 01967391554
- Email: info@hazira.com
Start your journey with Hazira in three easy steps!
1st Step- Register or sign up on Hazira:
First, as the owner of the company Register & start your journey with Hazira. Immediately after registration, a verification email will be sent to your inbox. You need to verify your email using it.(If you don't find the verification email in your inbox, please check the spam folder.)
2nd Step- Set up your company:
Once the verification is complete, log in. Now, set up your company on Hazira by providing all the necessary information about your company or business.
3rd Step- Enjoy the various features of Hazira:
Afterward, you will be able to see Hazira's dashboard. Enjoy the various features of Hazira easily and at an affordable price! Hazira is available on both web and mobile applications.
Web Application: You will need to use the web application to carry out your organization's administrative tasks.
Hazira's Web Application
Mobile Application: The Hazira mobile app will make managing your organization's daily tasks even easier. Download the Hazira mobile app to simplify employee management.
Watch the demo video to learn more about all the features and activities of the Hazira app.
Demo of Hazira- Employee Management Application
30 Day's Free Trial!
On Hazira, you can start a free trial for the first 30 days. After that, choose a package that suits your business needs and achieve success. So, don't wait any longer—come to Hazira today!
