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Category: Business

Time Management: The Key Principle for Success in Career!

Posted on by হাজিরা টিম

Time management or time allocation is a skill that serves as the cornerstone of success in both our professional and personal lives. Without proper time management skills, your efforts, intellect, and skills can all go to waste! That's why a popular adage still widely used today is, "Time and tide wait for no man!"

If you work in any organization, then your career success depends on your time management skills. And if you are a business owner, then your company's success depends on your time management skills as well as how you manage the time of your employees. Therefore, it can be universally stated that the key mantra to success in a person's life is proper time management.

So today, let's discuss what time management is and how important it is in our professional lives. Additionally, we'll explore some exceptional skills for improving time management in our careers, which when applied correctly and successfully, can significantly enhance your life. Moreover, we'll get an idea about the responsibilities of owners or HR managers in managing employees' time in any organization through this blog.

What's in today's blog:

What is time management?

Time management is the practice of effectively allocating time for each of our daily tasks and executing them according to that plan. It involves becoming more skillful over time to accomplish tasks in less time. Simply put, time management is about doing tasks on time and utilizing time for tasks.

Time management is actually the combination of certain habits and qualities in our daily lives that help us balance our work life and personal life effectively. This harmony enriches both our professional and personal lives, leading to fulfillment and success.

So, we need to understand and apply those important habits and qualities of our daily lives to achieve success.

Way of Increasing Time Management Skills in Professional Life

We will now discuss the essential habits of everyday life to enhance time management skills in professional life. We will explore some exceptional techniques that, if correctly and successfully applied, can significantly impact our lives!

Set goals wisely!

Set goals throughout your career or for any specific task today, and calculate them. Because achieving specific and logical goals is easily attainable. So, it's important to be precise when setting goals. For this, a popular method is the SMART method.

S for Specific: The goal must be specific.
M for Measurable: The goal should be easily measurable.
A for Attainable: The goal should be achievable based on your skills.
R for Relevant: Each goal should be relevant to your career.
T for Time-bound: Use time management to accomplish tasks within a set time frame.

Based on importance, create a task list

When creating a daily task list, prioritize the tasks based on importance. Use a method like the Eisenhower Matrix or prioritization technique:
Important and urgent: These tasks are both crucial and require immediate attention. Handle them first.
Important but not urgent: These tasks are significant but don't need immediate action. Schedule them for later.
Urgent but not important: These tasks seem pressing but don't contribute significantly to your goals. If possible, delegate or defer them.
Not urgent and not important: These tasks are neither critical nor time-sensitive. Avoid spending time on them as they don't contribute to effective time management. Remember, not everything needs to be done, and not everything that can be done is necessary.

Prepare the daily task list the night before

Write it down on your mobile notepad, a notebook, or a piece of paper. Start your day by reviewing the list and end your day by checking it again. Reflect on which tasks remain and why. This practice will enhance your time management skills gradually.

Track your time to improve time management skills

Begin timing your tasks from start to finish. Monitor how much time each task takes. If it's taking longer than expected, try to understand why. Also, strive to accomplish tasks in less time. Digital tools are available for this purpose and can aid in successful implementation.

Avoid procrastination

Putting off tasks until later can become a habit detrimental to productivity and overall well-being. Recognize that procrastination is your biggest enemy in time management. Instead of delaying tasks, prioritize completing them before taking breaks. Remember, everything is not achievable, and not everything that can be done is necessary.

Take short breaks between tasks

Working continuously can be tiresome and damaging to your work life. Take short breaks during tasks, such as a 5-10 minute break for every hour of work. For longer tasks, take breaks of 20-30 minutes. Walk around, have tea or coffee, or drink water. This will increase your productivity and keep you physically healthy, ultimately enhancing your time management skills.

Keep distractions away.

Unless absolutely necessary, avoid keeping your mobile phone within reach while working. Even if you do, keep it on silent mode. Avoid logging into social media during work. These distractions can disrupt your time management efforts. Unknowingly, you may find yourself busy with unnecessary tasks. Social media is currently one of the biggest adversaries to time management in the workplace.
Stay focused and avoid deep thinking about irrelevant tasks/things. Keep yourself away from deep thinking about irrelevant matters. Maintain a work-friendly environment at the office and ensure that the management ensures the same.

To improve employees' time management skills, the owner/HR manager will do:

If you are a business owner, entrepreneur, or HR manager, you need to focus on improving your employees' time management skills within your organization. By using HR software, you can easily accomplish this task.In this scenario, you need to explore smart solutions for employee management. HR management software solutions Hazira have already been introduced in Bangladesh to provide one-stop solutions for employee management. As an owner or HR manager, to improve time management skill of your employees in Hazira you will have

  • Daily Staff Attendance Record.
  • In-out time record convenience.
  • Remote office management convenience.
  • Shift management convenience.
  • Different workstation management convenience.
  • Leave management convenience.
  • Employee reports viewing convenience.

Why choose the Hazira app for your company?

Hazira is one of the most cost-effective employee management apps in the country. From a single app, you can access various support features for employee management, such as-

  • Daily Attendance
  • Employee Information Vault
  • Work Shift Planning
  • Report
  • Payroll Management
  • Digital Contract Signing
  • Document Vault
  • Custom Settings
  • Free Customer Support

Why we are saying it is cost effective, lets see-  Four Packages of Hazira & their prices -–

01. Basic Package - 

Company Size- 0 to 20 Persons

  • ৳1500/ Month
  • ৳15,000/ Year

02. Standard Package- 

Company Size- 21 to 50 Persons

  • ৳3,000/Month
  • ৳30,000/ Year

03. Premium Package-  

Company Size- 50 to 99 Persons

  • ৳4,500/ Month
  • ৳45,000/ Year

04. Enterprise Package -

Company Size- 100+ Persons

Start your journey with Hazira in three easy steps!

1st Step- Register or sign up on Hazira: 

First, as the owner of the company Register & start your journey with Hazira. Immediately after registration, a verification email will be sent to your inbox. You need to verify your email using it.(If you don't find the verification email in your inbox, please check the spam folder.)

2nd Step- Set up your company: 

Once the verification is complete, log in. Now, set up your company on Hazira by providing all the necessary information about your company or business.

3rd Step- Enjoy the various features of Hazira: 

Afterward, you will be able to see Hazira's dashboard. Enjoy the various features of Hazira easily and at an affordable price! Hazira is available on both web and mobile applications. 

Web Application: You will need to use the web application to carry out your organization's administrative tasks.
Hazira's Web Application

Mobile Application: The Hazira mobile app will make managing your organization's daily tasks even easier. Download the Hazira mobile app to simplify employee management. 

Android App

IOS App 

Watch the demo video to learn more about all the features and activities of the Hazira app.
Demo of Hazira- Employee Management Application

30 Day's Free Trial!

On Hazira, you can start a free trial for the first 30 days. After that, choose a package that suits your business needs and achieve success. So, don't wait any longer—come to Hazira today!

What will time management skills give you?

In professional life, through proper time management, we can achieve some unique and valuable things that make our lives easier and more beautiful. For example:

  • We can enhance our professional efficiency.
  • We can reduce professional and mental stress, making our personal lives more beautiful.
  • We can maintain a balance between professional and personal life.
  • We can create new opportunities in our professional life.
  • We can achieve continuous success and growth in our professional life.
  • And successful professional life leads to a happy and prosperous life!

In this way, in both our professional and personal lives, we need to focus on achieving small missions and specific visions or goals through proper time management.

Life's achievements seem incomplete without time management!

In our professional lives or at the office, there is always a rush to finish tasks according to deadlines. And in our personal lives, there is a desire to achieve prosperity within the right time frame through the success of our professional lives. So, it is evident that completing a task or achieving something in life is not the end goal! You must accomplish those tasks or achievements within the right time frame. Otherwise, those achievements may turn into disappointment! Because achieving something out of time will not bring you complete satisfaction. That's why there is an ancient proverb that says,
"A stitch in time saves nine."

Challenges, Solutions and Opportunities in Remote Office Management

Posted on by হাজিরা টিম

Office management is always a demanding and challenging task. Whether you are an HR manager or a company owner, you constantly need to invest your time wisely in managing employee and time management. When employee management or employee management is done correctly, overall human resource development in the organization is achieved. Remote office management, or managing a remote office, is even more challenging! In this case, the owner of the organization needs to have a good understanding of the problems, solutions, and possibilities of remote office management. Just as important as the problems and solutions of remote office management, the internal integrity and consistency of the employees in the organization are also very important.

So today, let's discuss the issues, solutions, and possibilities regarding employee management and time management in remote office management. What subjects should an HR manager or owner consider to make office management easier? What digital tools can make employee management in a remote office more effective?

What's in today's blog:

What is remote office management or remote office administration?

The COVID-19 pandemic has confronted us with unprecedented challenges worldwide. In search of solutions, we have explored new paths, one of which is the concept of remote office or remote work. Even in the post-pandemic era, the popularity of remote or home offices remains intact. Let's first gain a clear understanding of what a remote office entails.

Remote office or remote work:

Remote office or remote work refers to the method of working where employees or workers perform their tasks without physical presence in the office of an organization. In this approach, employees are committed to working from any location according to the office hours of the organization. Being professionally engaged with an organization or performing tasks remotely is termed as remote office. Additionally, it is also referred to as home office or work-from-home.

Remote office management or remote office administration:

The process of working without the physical presence of employees at the office or workstations of an organization is termed as remote office management. This is facilitated by an HR manager or business owner who utilizes various digital tools and employs different skills to manage operations. Consequently, a company can hire employees from anywhere in the world!

While challenges exist in remote office management, innovation has led to solutions. Currently, entrepreneurs are exploring new opportunities in remote office management and remote office administration. Virtual office concepts are gaining popularity in Bangladesh as well. Now, let's explore the problems, solutions, and possibilities in remote office management.

Challenges in Employee Management in Remote Office Management

Since the COVID-19 pandemic, remote office management has become a crucial subject. Many companies are now allowing their employees to work remotely. However, there are several common problems in employee management in remote office management:

Impact on Communication Distance:

While technology has brought transformative changes in our communication, physical or face-to-face communication is always more effective. Sometimes, working remotely can make employee management challenging. One of the main reasons is the inability to maintain effective communication.
One major challenge in remote office management is that sometimes some employees may skip certain aspects due to the distance in communication and it affects the quality of work. If this happens frequently, it can be detrimental to the company.

Risks of Information Security:

One of the major challenges of remote office management is ensuring the security of sensitive information within the organization. Due to the nature of remote work, information, documents, and work files are exchanged through various channels. This poses significant security risks, as sharing files through incorrect or insecure channels can lead to substantial loss of critical company data, which can be a major cause of damage.

Technological Issues in Remote Employee Management:

Despite the promise that technology holds, it can also be a double-edged sword. For example, ensuring uninterrupted internet service is essential for remote employee management. If, for any reason, the internet goes down or is disrupted due to a disaster, the entire process of remote office management can fail.

Monitoring Employee Work Can be a Bit Difficult:

A big challenge in employee management is monitoring the quality and quantity of their work. When managing remote office management or remote office, you may face some complexity in monitoring employee productivity. In this regard, a little more awareness from the employer's side might be required.

Maintaining Employee Engagement in Work:

Keeping employees engaged in work can be somewhat challenging in remote office management. However, this problem is not difficult to overcome if employee management is done correctly.

Solutions to Employee Management Challenges in Remote Office Management:

In remote office management, just as there are problems, there are also solutions. Various steps can be taken to address these problems. Let's explore some common issues and their straightforward solutions.

Use HR software for employee management:

Use high-quality HR software for employee management that allows setting daily work goals according to their capabilities, providing regular updates on tasks, and more. Using such HR software ensures that managing employee tasks becomes much easier.
For Bangladeshi companies, one of the best HR software options is Hazira. On Hazira management of employees is very convenient and efficient. 

Why Hazira?

  • As a cloud-based HR management software, Hazira ensures that all data for both companies and their employees is securely stored, eliminating the risk of data loss.
  • The Hazira app is available separately for Android and iOS versions for mobile devices, and a web version is available for web users. Additionally, the HR management software is available in both Bengali and English languages for ease of use.
  • Hazira offers shift planning facilities for small, medium, or large businesses. Shift planning using the web application of Hazira is now very easy.
  • Use Hazira to maintain accurate records of employees' daily office time and work hours. The 'In-Out Time Clock' feature in the Hazira app includes the convenience of sharing office notices and instructions alongside employees' attendance.
  • From the leave management feature of Hazira, you can get one-stop service for the general leave, paid or unpaid leave, leave balance, leave application submission, and leave approval status of the organization's employees.

In addition, tools like Toggl Track, WorkVivo, Telemetry, etc., enable remote employee management by allowing tracking of their work hours and tasks.

Reducing Distance through Advanced Communication:

To overcome the biggest challenge in remote office management, it's essential to utilize advanced communication mediums and provide regular updates on everyone's tasks. Regular meetings, video conferences, and instant messaging should be used to maintain communication with remote employees.
Additionally, advanced virtual communication technologies like Slack, Microsoft Teams, Zoom, Google Meet, etc., should be employed for effective communication, video conferencing, and instant messaging, offering excellent options for remote or distributed workforce management.

Increasing Employee Engagement:

To enhance employee engagement, regular meetings should be conducted, specific goals should be set, achieving those goals should be encouraged, and supportive technology and facilities should be provided to keep them motivated. Moreover, apps like FocusMate and Forest can help maintain focus and attention during work.

Mitigating Information Security Risks:

For remote office management, strong passwords must be used for document storage, and data encryption should be implemented. Furthermore, providing training on information security to employees is essential to ensure the security of information.
Platforms like Dropbox, Google Drive, OneDrive, etc., provide encrypted data storage and access control.

Addressing Technological Issues in Remote Employee Management:

It's crucial to provide necessary technology and support to resolve technological issues for remote employees. Ensuring uninterrupted internet service for remote employee management is vital. Additionally, tools like TeamViewer and Jira Assist are excellent for providing remote technical support.

The potential of remote office management in employee administration.

The potential for remote office management in employee administration in Bangladeshi organizations is immense! Let's see how:

  • Remote office management reduces costs in employee administration.
  • It creates a better balance between work and personal life for employees.
  • It can reduce employee dissatisfaction.
  • It increases productivity.
  • It reduces overhead costs for employers.
  • It liberates us from unwanted office politics.

It is evident that the potential in employee administration through remote office management is substantial. This is because remote office management is now popular and proven worldwide. Moreover, in the context of Bangladesh, it holds even more promise. Given the excessive traffic congestion, the number of working hours lost due to traffic is immeasurable!

Why choose the Hazira app for your company?

Hazira is one of the most cost-effective employee management apps in the country. From a single app, you can access various support features for employee management, such as-

  • Daily Attendance
  • Employee Information Vault
  • Work Shift Planning
  • Report
  • Payroll Management
  • Digital Contract Signing
  • Document Vault
  • Custom Settings
  • Free Customer Support

Why we are saying it is cost effective, lets see-  Four Packages of Hazira & their prices -–

01. Basic Package - 

Company Size- 0 to 20 Persons

  • ৳1500/ Month
  • ৳15,000/ Year

02. Standard Package- 

Company Size- 21 to 50 Persons

  • ৳3,000/Month
  • ৳30,000/ Year

03. Premium Package-  

Company Size- 50 to 99 Persons

  • ৳4,500/ Month
  • ৳45,000/ Year

04. Enterprise Package -

Company Size- 100+ Persons

Start your journey with Hazira in three easy steps!

1st Step- Register or sign up on Hazira: 

First, as the owner of the company Register & start your journey with Hazira. Immediately after registration, a verification email will be sent to your inbox. You need to verify your email using it.(If you don't find the verification email in your inbox, please check the spam folder.)

2nd Step- Set up your company: 

Once the verification is complete, log in. Now, set up your company on Hazira by providing all the necessary information about your company or business.

3rd Step- Enjoy the various features of Hazira: 

Afterward, you will be able to see Hazira's dashboard. Enjoy the various features of Hazira easily and at an affordable price! Hazira is available on both web and mobile applications. 

Web Application: You will need to use the web application to carry out your organization's administrative tasks.
Hazira's Web Application

Mobile Application: The Hazira mobile app will make managing your organization's daily tasks even easier. Download the Hazira mobile app to simplify employee management. 

Android App

IOS App 

Watch the demo video to learn more about all the features and activities of the Hazira app.
Demo of Hazira- Employee Management Application

30 Day's Free Trial!

On Hazira, you can start a free trial for the first 30 days. After that, choose a package that suits your business needs and achieve success. So, don't wait any longer—come to Hazira today!

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The various services of the Hazira application streamline human resource management and play a crucial role in achieving your organization’s desired goals.

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